Free Virginia Bill of Sale Forms | PDF | Word

Virginia Bill of Sale Forms

The Virginia bill of sale form is a written account of the particulars involved in an agreement to exchange property for an assumed monetary value. The document clarifies the specifics of the transaction, stipulating information about the buyer, seller, sale item, and terms of the sale. The contract additionally serves to protect both parties after the sale has concluded.

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Last updated June 7th, 2026

The Virginia bill of sale form is a written account of the particulars involved in an agreement to exchange property for an assumed monetary value. The document clarifies the specifics of the transaction, stipulating information about the buyer, seller, sale item, and terms of the sale. The contract additionally serves to protect both parties after the sale has concluded.

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Bill of Sale Types

Motor Vehicle (DMV) Bill of Sale Form – Exercised in the event of a sale of a motor vehicle.

Download: PDF, MS Word

Boat (Vessel) Bill of Sale Form – Establishes ownership upon the completion of the transaction for a ship.

Download: PDF, MS Word

Firearm (Gun) Bill of Sale Form – Drafted to issue an exchange of ownership when selling a gun.

Download: PDF, Word (.docx)

How to Register a Vehicle

Attend your local Virginia DMV location with the following items:

  • Application for Registration (Form VSA 14)
  • Bill of Sale: Optional, but helpful as supporting proof of the transaction.
  • Emissions Inspection: Required if the vehicle is garaged in Arlington, Fairfax, Loudoun, Prince William, or Stafford counties, or in the cities of Alexandria, Fairfax, Falls Church, Manassas, or Manassas Park.
  • Insurance: You must meet Virginia’s minimum insurance coverage requirements.
  • Virginia Title: The vehicle must be titled in Virginia before it can be registered.

Out-of-State Purchase

  • Additional information may be required if you are a new Virginia resident.
  • Additional information may be required if the vehicle is leased.

Notes

  • For a used vehicle, complete the Certification of Buyer and Application of Registration sections on the Virginia title.
  • Your vehicle must pass an annual safety inspection and display a valid safety inspection sticker before it can be operated in Virginia.g.

Source: Virginia Department of Motor Vehicles (Register Your Vehicle)

How to Register a Boat

Virginia requires boat owners to apply for a certificate of title at the same time they apply for watercraft registration through the Virginia Department of Wildlife Resources.

  • Application for Watercraft Certificate of Title and Certificate of Number
  • Bill of Sale, dated and signed by the registered owner(s), if the boat was previously registered but not titled.
  • Manufacturer’s or Importer’s Certificate of Origin, if the boat is new.
  • Original Certificate of Documentation, Abstract of Title, or Letter of Deletion, if the vessel was documented with the U.S. Coast Guard.
  • Original Certificate of Title, properly assigned, if the boat was previously titled.
  • Payment for registration/title fees and watercraft sales tax.
  • Sales invoice, if purchased from a dealer.

Out-of-State Purchase

  • Original out-of-state title, properly assigned, if the boat was titled in another state.
  • U.S. Coast Guard documentation, Abstract of Title or Letter of Deletion, and Bill of Sale, if the vessel was federally documented.

If a used watercraft has a valid current registration, the buyer may operate it for 30 days from the purchase date while carrying a dated bill of sale and the former owner’s valid registration card.

Source: Virginia Department of Wildlife Resources (Registering & Titling Your Watercraft)

Register a Firearm

There is no registration required for a new owner of a firearm.

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