Pennsylvania Firearm (Gun) Bill of Sale Form


The Pennsylvania firearm (gun) bill of sale form creates a contractual bond between the buyer and seller with the promise to exchange the sellers gun to the purchaser for an agreed-upon sum. The written communication accounts the information relevant to the sale and states the terms to the agreement. This form includes information about both involved parties, the firearm, and corroborating signatures. Retaining the services of an official notary to oversee endorsement will further enforce the legality of the document.

How to Register a Gun

There is no directive in place that commands a resident of the state of Pennsylvania to obtain a permit to secure a firearm or to register said firearm upon purchase. Although the state legislature prohibits any type of firearm registration system (per Statutes of Pennsylvania C.S. §18-6111-4), it is mandated upon purchase that the buyer must withstand a Pennsylvania Instant Check System (PICS) evaluation as to whether they will be approved to take possession of a handgun. This requirement is not necessary for private sales of long guns such as rifles or shotguns. Open carry of long guns is permitted in the state without any formal licensure, except in the confines of The City of Philadelphia.

How to Obtain a License to Carry Firearms

To carry a concealed weapon one must be at least 21 years of age and acquire a Pennsylvania License to Carry Firearms. The license will allow for concealed carry in many areas within the state as well as many recognizing reciprocity-states that honor the license. The process of application for a license can be carried out in person by attending your local county sheriff’s office facility with the following gathered documents:

  • A completed and endorsed Pennsylvania Application for a License to Carry Firearms (Form SP-4-127).
  • Two valid reference individuals with corresponding contact information that are not related by blood to the applicant.
  • A valid driver’s license or identification card with a current address.
  • Two forms of proof of residency (acceptable examples located on page 2 of the application).
  • One 2″ x 2″ color passport style photo with no visible headgear or glasses.
  • One identification fingerprint card of the applicant (to be taken upon submission of application).
  • Payment in the form of money order for $20 made payable to “The City of Philadelphia” that is valid for at least one year from date of issue.

Allow for 45 days of processing time before notification of acceptance or denial. Should the application be approved, you will be required to pick up the license in person with a valid form of photo identification.

How to Write

Step 1 – Choose the form that best suits your needs, and then click on the download button.

Step 2 – Seller Information – Confirm the identifying information associated with the seller of the gun:

  • Name
  • Mailing Address
  • City
  • State
  • Zip Code
  • Driver’s License

Step 3 – Buyer Information – Complete the same information for the purchaser of the firearm as follows:

  • Name
  • Mailing Address
  • City
  • State
  • Zip Code
  • Driver’s License

Step 4 – Firearm – Enter the known specifics of the weapon to be transferred in the sale:

  • Manufacturer
  • Model
  • Caliber
  • Serial number

Step 5 – Purchase Information – Complete the sale details as follows:

  • Sale Price (in words)
  • Sale Price (in number)
  • Sale Date (month, date, year)
  • Indicate all details about trade items should trade of a firearm or any other item be involved in the sale.

Step 6 – Disclosure Statements – Have the buyer and seller thoroughly inspect each disclosure statement before endorsing.

Step 7 – Signatures – Contract a notary official to sign the document with all parties present accurately.