Hawaii Firearm (Gun) Bill of Sale Form


Updated on January 25th, 2021

The Hawaii firearm (gun) bill of sale form is performed when a person exchanges their property (in this case, a gun) for a monetary value or a consented trade. Various fields contained within the form allow users to insert specific data related to the transaction. Once all the necessary information has been entered, both sides of the transaction (buyer & seller) should sign the document, preferably under the observation of a notary public who will then ratify the agreement by executing the appointed areas. Sellers should note that they may only transfer ownership of a firearm if the recipient has attained a “Permit to Acquire Firearms”. If the transaction involves a handgun, the seller must collect the permit, sign it on the designated area, and deliver it to the local police department within 48 hours (instead of collecting the permit, long guns typically require the completion of a form that is provided by the county in which you live).

How to Register a Gun

Hawaii is among the few states that require the registration of firearms (subject to H.R.S. §134-3). Before you can purchase a gun to register, you must first obtain a “Permit to Acquire” (if you have not achieved this, refer to the section below). Once you have secured the permit and purchased a gun, you have 5 days to register the firearm with the state (you have the same amount of days if you imported the gun from another state). The registration procedure may differ between the counties within Hawaii, so it is important that you communicate with your local police department to assure you are taking the correct measures. Listed below are some general requirements needed to register:

  • An official form of photo identification (for applicants that are not U.S. born, bring documentation verifying that you are a citizen).
  • Permit to Acquire Firearms
  • Be able to provide the contact info of the individual or business that sold you the firearm:
    • Name
    • Telephone Number
    • Residential or Commercial Address
  • The firearm must be personally delivered to your local authorities for inspection. Be sure to prepare the gun for registration:
    • Empty the weapon of any live rounds (expel the clip, clear the chamber, remove the bolt).
    • Make sure that the gun is “open” and optically looks secure (the slide is situated in the open setting, the rotating mechanism of a revolver is detached).
    • It is demanded by law that the firearm is unloaded and transported within a securely fastened gun case.
    • Ammunition is not allowed on the premises of the agency handling the registration.
    • Failure to comply with the abovementioned guidelines may result in an ejection from the establishment or even arrest.
  • Must submit to a fingerprint scan, background check, and photographs.
  • Funds to satisfy any charges accrued during the registration process.

How to Obtain a Permit to Acquire a Firearm

Persons looking to procure a Permit to Acquire must be a minimum of 21 years of age and a United States citizen (refer to H.R.S. §134-2 for more information regarding the law). A single permit will cover all rifle and shotgun purchases, but handguns require a new permit for each purchase. All filings are processed through your local county police department (procedures may vary). The following requirements listed below must be met in order to obtain this permit (review H.R.S. § 134-7 to ensure that you are eligible to own a firearm):

  • Complete a Permit to Acquire Firearms Application.
  • Visit your local law enforcement agency and submit to a criminal background check. This will require an authorized official to take photographs of the individual applying, as well as collecting a set of fingerprints.
  • An affidavit (provided at the time of the background check) stating that you do not have a history of criminal, drug/alcohol, or mental health issues.
  • Must give consent to release your medical records, which may be reviewed by the department handling your application (if you have a primary care physician, it is requested that you provide their name, telephone number, and address of the practice) – in accordance with H.R.S. § 134-3.5.
  • Proof that the applicant has completed a firearms training course administered by an instructor who has been approved by the National Rifle Association (a certificate endorsed by the instructor will be sufficient). The following courses meet the necessary standards:
    • Hunter Education Program (808-887-6050)
    • A General Gun Safety Course (Contact your local firearms dealer to inquire about the available NRA classes in your area.)
  • Applicants must be prepared to pay any fees that come along with the application process (get in touch with your local police department to inquire about the acceptable forms of payment).

Authorities have a minimum period of 14 days to process your application for approval or denial. If denied, it is the responsibility of the department to inform the applicant of the reasons why they were rejected.

How to Obtain a Concealed Carry Permit

To achieve the right to carry a concealed weapon in Hawaii, you must first demonstrate a legitimate concern for the safety and well-being of you or your property (corresponding with H.R.S. § 134-9). That being said, Hawaii is classified as a “may issue” and “only with cause” state. This means that the local government has the final verdict on whether or not you are deemed suitable to hold a license. To apply, candidates must be lawful residents of the state, at least 21 years of age or older, and considered sound of mind. This license remains valid for the span of 1 year. Some necessities when applying include:

  • A valid ID containing a photo of the owner.
  • A state-issued Permit to Acquire.
  • A completed Application for a License to Carry an Open/Concealed Firearm (this is available upon request from your local law enforcement agency).
  • Submit to a NICS background check.
  • Paperwork verifying that the applicant has passed a gun course that is approved for CCW (Carrying a Concealed Weapon) permits. Sufficient proof would include an original:
    • Hawaii Hunter Certification Card
    • or Handgun Safety Training Course Affidavit (for pistols only)
  • Have the necessary funds readily available to appease any charges accumulated during the application filing.

County Police Departments

When registering a firearm or applying for a permit, it is vital that you contact your local police department to inquire about the specific measures that need to be taken within that particular county. Listed below are the main departments located in each county, along with the divisions that handle firearm requests. Call one of the following numbers to seek more information on:

  • How to receive the requisite paperwork?
  • At what location should you appear?
  • Are there any additional requirements?
County Police Department  Division Hours of Operation Location Phone Number 
Maui Wailuku Police Station Permit to Acquire Firearms Information & Procedures  8:00 am – 3:00 pm Monday – Friday (not including holidays) 55 Mahalani St Wailuku, HI 96793 808-244-6355
Kauai Kauai Police Department Firearms Registration Clerk

9:00 am – 3:00 pm Monday – Friday (not open on weekends or holidays)

3990 Kaana St Suite 200
Lihue, HI
Hawaii Hawaii Police Department
(Hilo Station)
Firearms Registration 7:45 am – 4:30 pm Monday – Friday
(closed on weekends and holidays)
349 Kapiʻolani St
Hilo, HI
East Hawaii:  808-961-2239
West Hawaii:
808-326-4646 Ext. 254
Honolulu Honolulu Police Department Firearms 7:45 am – 4:30 pm
Monday – Friday
(not available on weekends and holidays)
801 South Beretania St
Honolulu, HI 96813

How to Write

Step 1 – Download in Adobe PDF.

Step 2 – Seller and Purchaser Information – Participating individuals must supply the following details pertaining to their personal contact information:


  • Name
  • Mailing Address
  • City
  • State
  • Zip
  • Driver’s License Number


  • Name
  • Mailing Address
  • City
  • State
  • Zip
  • Driver’s License Number

Step 3 – Identifying the Firearm – Fill in the necessary fields with accurate information regarding the identifying characteristics of the gun:

  • Manufacturer (Make)
  • Model
  • Caliber
  • Serial Number

Step 4 – Sale Specifics – Insert the data agreed upon by all individuals taking part in the transaction. This data includes:

  • Purchase Price (in written form)
  • Purchase Price (numerically)
  • Date in which the exchange is occurring (in the order of month, day, year).
  • Check the box and write a description of how the trade is to develop (if applicable).

Step 5 – Disclosure Agreements – There are two disclosure agreements displayed within the form. Both parties must peruse their prescribed paragraph and then sign on the provided line if they claim the statements made are truthful.

Step 6 – Finalizing the Form – It should be noted that this section ought to be executed in the presence of a notary to ensure the document’s validity. Participants should perform the following actions:

  • Seller’s Signature
  • Seller’s Printed Name
  • Buyer’s Signature
  • Buyer’s Printed Name
  • Witness #1’s Signature
  • Witness #1’s Printed Name
  • Witness #2’s Signature
  • Witness #2’s Printed Name

After both parties execute the above obligations, the notarial officer shall fulfill his or her duties by completing the designated areas used to validate the agreement.