Do I Need a Bill of Sale?
When selling or purchasing a dog, it is always a good idea to utilize a Bill of Sale. A Bill of Sale proves that you either sold a dog or bought one by jotting down the information regarding the sale to the document itself. Some reasons you may need proof of sale include:
- Dispute – If there is ever a dispute and one party denies the existence of a sale, a Bill of Sale is a solid document to present in court.
- Release of Liability – By executing a Bill of Sale, the previous owner has proof that they have been released of any liability associated with the dog and are no longer legally responsible for the animal.
- Additional Provisions – If one party does not adhere to the provisions set forth within the document, they can be taken to court if they refuse to cooperate with the agreement.
- Tax Purposes – You may use the document as a receipt to refer to for your tax filings.
How to Sell a Dog
Whether you’re a breeder who is trying to make a living selling dogs or you have a dog that you can no longer care for, there are several different approaches you can take to marketing your pet.
1. Figuring a Price
The first thing that needs to be determined when you decide that you would like to sell a pet is the price. How can this be determined? Well, you are going to have to do a market analysis, meaning that you need to compare your animal to similar animals that have been sold. Scan the classified ad websites to see how much the market value of your dog goes for.
Once you have concluded the price that you would like to sell your dog for, it’s time to make buyers aware that your dog is available for purchase. One way to achieve this is to create a post on a classified ads website. The top 3 results on Google when looking up where to advertise a dog include:
(Sellers and buyers should use these sites at their own risk, as scams are a possibility.)
You may also post on some of the more popular websites that are not specific to dogs, such as:
- CraigsList.org – Under the “Community” section, there is an option labeled “Pets”. There you will be able to create a Post and advertise your dog/puppy.
- Facebook.com – Create a Post stating that you have a dog for sale including a picture, price, and location.
Although online marketing seems to be your best bet, there are some extra measures that can be taken that may potentially increase your chances of a sale. You could place an ad in a local newspaper or magazine. Also, posting flyers in locations that attract dog enthusiasts such as a park, veterinary office, or pet store (as long as the property owner approves).
3. Meeting with the Buyer
When you’re contacted by an interested party, they will typically want to meet in person to examine the dog for themselves. Arrange a meeting in a safe location for a specific time. When meeting, the potential buyer may inquire about specific information about the dog, be prepared to answer any concerns and have all paperwork regarding the animal on hand. The interested party may request a veterinarian to examine the dog prior to purchase. If the buyer is satisfied with the animal, it will be time to negotiate the terms of the sale.
4. Negotiating the Terms of the Contract
Now that the buyer has made a decision to purchase the dog, both parties must now discuss how the transfer will occur. The first thing that will need to be agreed upon is the payment. The buyer may try to get a discount on the original asking price. It is up to the seller if they agree to the offer or if they would like to counter offer. The seller may also stick to their original price if they feel that’s the true value of the dog, but be aware that the buyer may refuse and the sale could go under. After an agreement on price, there must be a discussion of what method of payment will be used. Cash is always the safest option for the seller. If the buyer insists on using a check, the seller should arrange to meet at a bank for verification. If meeting at a bank is not possible, the seller may insert a clause stating that they will accept a check and transfer the animal once the check has cleared to avoid any potential fraud.
5. Finalizing the Transaction with a Bill of Sale
You are going to want evidence confirming that an exchange occurred between two willing parties. A Bill of Sale is an essential document that allows you to record details regarding the transaction. Listed below are the steps that need to be taken in order to complete the agreement:
Step 1 – Download in Adobe PDF.
Step 2 – Instructions and Checklist – This form comes equipped with a preliminary checklist. Read the checklist to make sure you meet all the requirements.
Step 3 – Bill of Sale Information – The second page does not require any action. It does provide you with a brief summary explaining the importance of a Bill of Sale.
Step 4 – General Information – Record the following pertinent information regarding the sale in the order below:
- Selling Price (numerically, in dollars)
- Seller’s Full Name
- Seller’s Address
- Buyer’s Full Name
- Buyer’s Address
Step 5 – Dog/Puppy Information – Be prepared to provide the following information pertaining to the dog/puppy:
- Dog’s Name
- DOB (date of birth)
- Sex (male or female)
- Registration Number (if applicable)
- Sire Name (which would be the male parent of the dog being sold)
- Application Number of Sire (if applicable)
- Dam Name (which would be the female parent of the dog being sold)
- Application Number of Dam (if applicable)
Step 6 – Warranties – The Bill of Sale provides a warranty section that contains 2 statements. These statements include:
- The Dog is sold with no express or implied warranties or representations having been made by Seller to Buyer other than those expressly stated above.
- The Dog is in good health and free of communicable diseases at the time of this sale. Buyer has ______ days from the purchase and/or delivery date to have the Dog examined by a licensed veterinarian (Buyer will pay all veterinarian fees). If the Dog fails the examination, the Buyer, with a written statement from the veterinarian, may return the Dog to the Seller for a full refund. Failure to have the Dog examined within the above time limit will nullify this warranty.
Check the box of the statement both parties agree on. If you select the second option, enter the number of days allotted for a veterinary examination into the space provided. If neither of the above statements fits your needs, you have a third option that allows you to write in your own statement (if you decide to utilize this option, be sure to check the box to indicate your selection).
Step 7 – Additional Provisions – The form provides an area where you can write in any additional provisions you would like to be included in the document. Simply print or type the additions into the space provided to fit the needs of your transaction.
Step 8 – Governing Law – Input the state in which the transaction is taking place, making the agreement governed by and construed in accordance with that specific state.
Step 9 – In Witness Whereof – Insert the date (day, month, year) in which the seller has executed and delivered the Bill of Sale.
Step 10 – Signature – The last step requires that the seller sign the document on the indicated line, thus finalizing the document.